NIF Registration | Portuguese Fiscal Number · Elena Petrova · GreenLeaf Mobility
Scope
This process (talent level)
Billable
GreenLeaf hour bank
18h 40m remainingFor relocation agencies
Knowledge got you here.
Infrastructure will take you further.
Coordinate every relocation case with the operational backbone your expertise deserves.
Inbox · this week
41 unread · 2 companies · a date already slipped
HR · GreenLeaf
9m
Any update on the Silva family move? Start date is Monday.
Priya Shah
24m
Movers are booked for Monday — is the lease actually signed?
HR · Nortech
41m
School enrolment cutoff is Friday. Are the kids in or not?
Ana · coordinator
1h
Which tracker is live? Three sheets, three different dates.
Housing partner · Lisbon
2h
Need the tenancy docs today or we lose the flat.
HR · GreenLeaf
3h
Assignee stuck at AIMA — the client is furious.
Kenji Mori
Yesterday
Re: Re: 4th follow-up — still no arrival date?
HR · Nortech
Yesterday
Fwd: Fwd: who owns the Costa move now that João left?
What your clients can see
If they can see it, they'll stop asking.
Each client company opens a portal with your agency's logo on it, and every move they sent you is there — live and transparent.
You, the company's HR, and the assignee all look at the same canvas. Everybody stays informed and up to date, without a single status call.
The “how's this going?” emails die immediately.
Communications
Stop hunting for that one update
Not the company's HR in a 20-thread email, the spouse on WhatsApp, and the housing vendor in a CC chain. Talk to your client companies, their assignees, and their families inside the platform, securely.
No more guesswork when the coordinator on the case leaves.
Every conversation stays on the case: per company, per assignee, per move.
0.0h
Connecting the Dots
2.5 hours a day get lost searching for scattered info and putting the pieces together.
Lease starts, school cutoffs, consulate slots — on the case, not a sticky note.
A missed date strands a family
Every move carries dates that differ from family to family, and across the vendors you coordinate. We monitor the ones that matter across your whole book. If a document will lapse before an appointment, or a window is about to close, you get the warning while there is still time.
The tenancy start, the school enrolment deadline, the AIMA appointment: the date lives on the case, not in one coordinator's calendar.
‹›Today
October 2026
MonthWeekDayList
Ana Costa · Tech Visa
Mon
Tue
Wed
Thu
Fri
Sat
Sun
28
29
30
1
2
Flight LIS
3
4
5
6
7
8
Passport check
9
10
11
12
13
14
Consulate
Pack send
15
16
17
18
CRC expiry
19
20
21
22
NIF slot
23
24
25
26
27
28
AM video
29
30
31
1
Dates we watch
Consulate appointment
14 Oct · instruction pack queued
Passport validity
Valid through appointment + residence permit
Criminal record extract
Would lapse before AIMA if we wait
Health insurance
Pre-departure task · completed
Finally a tool for this work. The rest can leave.
A spreadsheet was never a relocation file.
A tab per client company, a new sheet every quarter, a version nobody trusts. How long do you want to keep pasting a screenshot of it into the update email?
Passports on a coordinator's laptop. Housing notes in a WhatsApp chat. The appointments list on a private sheet that breaks sync with every edit.
00%
App-Jumping Exhaustion
Constantly toggling between apps cuts team productivity by up to 32%.
Timer, billing, budget — for every company on the book.
Start it on the move, stop it on the move.
Track time on the assignee, the family, the company scope. Hour banks. Billable or not. Stop reconstructing the week from a sheet nobody trusts.
Timer, billing, budget — for every company on the book.
Start it on the move, stop it on the move.
NIF Registration | Portuguese Fiscal Number · Elena Petrova · GreenLeaf Mobility
Scope
This process (talent level)
Billable
GreenLeaf hour bank
18h 40m remainingTrack time on the assignee, the family, the company scope. Hour banks. Billable or not. Stop reconstructing the week from a sheet nobody trusts.
Start complete from day one. Add your touch and show excellence to your clients.
Scaling
1 or 1000 relocations per month, you have all the tools to run your book without friction.
You don't need to start from a blank document anymore. Journeys, processes, steps, documents and forms are all made by Talent Journey's decade of experience. Every member of your team will be as efficient as a team.
Customization
Everything in our platform has a blueprint. If anything is not exactly as you practise, fork ours and customize it to adapt to your liking or start from scratch and build your own. Flexibility at its best is at your disposal.
One-click deploy
Standard · Tech Visa
Visa, NIF, NISS, permit, SNS, fiscal address
11 stepsEssentials
VIP Package · Tech Visa+
Full standard Journey + family reunion
13 stepsFamily Reunion
Multi factor Auth
GDPR
Google's 7 Layer Security
Double Key Encryption
European Servers
SLAs
Secure file storage
Role Based Access Control
Logging
Security, compliance, traceability
Not a story in an email.
Secure — Passports, family records, financials. Encrypted, scoped, multi-factor authentication — not floating in inboxes or on a shared drive.
Compliant — GDPR-built. Role-based access. Coordinator, client company, assignee, housing vendor — each sees only their slice.
Traceable — Every action logged. If something slipped, you can see whether it was the agency, the company, or a partner — not a story in an email.
Every client company’s procurement, satisfied.
Automation
The work that shouldn’t wait for a coordinator.
The work you do the same way on every inbound — forms, letters, the renewal once the card is issued — shouldn’t sit until someone remembers it. Automations fill from the case. When the residence card is issued, the renewal is already tracked.
Set any rule — when X happens, do Y — and it runs 24/7 while your team sleeps. Volume spikes get absorbed by the infrastructure, not a Saturday shift.
Joya
She is not a chatbot. She works.
Joya is our AI assistant. She knows every move in your book and watches all of them in the background — documents, dates, and the next step on each case.
She briefs coordinators across time zones, prepares the updates your client companies keep asking for, and — if you ask her — does the work your team used to do by hand.
Reports
The company update writes itself
Case status, timelines, and cost per client company — from the live book, not an afternoon of three people compiling ten exports. Each company gets their numbers without your team assembling them.
Filter by company, move, or coordinator — or ask Joya to send each client what matters, every week. The same book your team works in is the book you report from.
Recap
The book before and after.
Without Talent Journey | |
|---|---|
| The client company | “Any update?” — you rebuild status from three threads. |
| The conversation | Email, WhatsApp, a vendor CC chain — and it walks out with the coordinator. |
| The documents | Two drives, a chat export, “which passport scan is current?” |
| The dates | Lease start, school cutoff, consulate slot — in someone’s Excel. |
| The vendors | Housing, schools, movers chased over email, one by one. |
| When a coordinator is out | The move is out. |
| The surge | A quarter’s intake turns into a hiring panic. |
| The report | Three people, ten exports, a screenshot. |
Without Talent Journey | With Talent Journey | |
|---|---|---|
| The client company | “Any update?” — you rebuild status from three threads. | They watch their employees’ live journeys, under your name. |
| The conversation | Email, WhatsApp, a vendor CC chain — and it walks out with the coordinator. | One thread per case. Notes stay scoped. |
| The documents | Two drives, a chat export, “which passport scan is current?” | Upload once. Validity tracked. One file is the file. |
| The dates | Lease start, school cutoff, consulate slot — in someone’s Excel. | Every date on the journey — with time left to act. |
| The vendors | Housing, schools, movers chased over email, one by one. | Each partner sees only their tasks. Status updates itself. |
| When a coordinator is out | The move is out. | The move stays. The next coordinator opens the same file. |
| The surge | A quarter’s intake turns into a hiring panic. | Templates fork per case. The team absorbs the volume. |
| The report | Three people, ten exports, a screenshot. | Status, timelines, cost per company — from the live book. |
White label
Battle-tested tech excellence under your brand.
Our infrastructure tailored to your brand on your domain, fully scalable and ready to deliver excellence.
Start
Knowledge got you here. Infrastructure will take you further.
Every case across every client company, visible in one place.