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For companies hiring abroad

You found them.
Don’t lose them in the move.

Months of hiring. Then the hard part: visas, a flat, registrations, settling in, even the first weeks at your company. We stay with them from the beginning until they’re fully integrated locally — and you watch it live.

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After the offer

Here’s how it usually goes.

The search took forever. The interviews were good. The offer finally landed. Everyone is relieved — until someone asks who’s handling the visa, the flat, the NIF, the kids’ school, the AIMA slot — and later, who owns the messy first month inside your own company.

You don’t have a mobility department. You have a referral to a firm, a shared folder, and a Slack channel that fills up the closer you get to the start date. The talent is excited and also quietly terrified, because they can’t see anything. You can’t either — not really. You’re waiting on updates written for lawyers, not for the person who has to tell the CFO the start date still holds.

Then it’s 11pm and your phone lights up. They’re asking about documents. You message the provider. The provider says they’re waiting on the talent. The talent swears they sent everything on Tuesday. You’re in the middle forwarding screenshots like a human switchboard, and Finance only sees that you paid a fortune for this argument.

We are changing that.Not with another black box. With us, on a journey you can actually see — from the first document to the day they feel at home here, at work and in life.

Same canvas

You, the talent, and us. Same next step.

When you work with Talent Journey, we are the ones carrying the move. And we don’t ask you to trust a status email.

You, your colleagues, and your talent see the same canvas: communications, documents, calendar, the full journey. Same next step. Same dates. Same file.

The talent stops chasing you for updates. You stop chasing us for translations of “it’s in process.” Status questions don’t get answered faster — they mostly stop, because the answer is already on the case.

We’re the provider. You’re not the messenger anymore. And we’re still on the file when the visa is done — settling, schooling, the practical stuff, until local integration is real.

How it works

Invite, and you're done.

Working with us is not a project. You send the hire. We build the journey. You watch it.

  1. 01

    Invite

    One email. Name, destination, start date, who pays for what. That is the brief.

  2. 02

    The journey exists

    We build the case — visa, housing, registrations, family, onboarding. You get a login.

  3. 03

    You watch

    Same canvas as us and the talent. You are not the messenger. Hold us to the clock.

Three modes

As hands-on as you want.

Switch when you need to. One hard hire doesn’t mean rewriting how you work with us forever.

Auto-Pilot

Invite the talent. We take care of everything. You stay informed on the journey. The default if you don’t want a mobility department.

Co-Pilot

You know the process, and you know which pieces you don’t want. You keep the lead; you ask us to handle only those parts — a jurisdiction, the visa while you do housing, overflow in a hiring surge.

Pilot

You already know this corridor. Your team runs it on our platform. We stay underneath as the infrastructure — and we can still jump in when a case gets weird.

What we actually do

Beginning to full local integration.

We don’t disappear when the sticker is in the passport. A great relocation is the experience from the decision to move until the talent is settled, compliant, housed, and useful at work — and rooted enough that “local” feels true.

These run as a journey: processes and tasks in parallel where they can. One place to see progress. One team accountable until integration is done, not until an invoice says “visa complete.”

Work Residence PermitD2
Digital Nomad Residence PermitD8
Residency VisaTech Visa
Residency VisaD2 - Independent Activity
Residency VisaD6 - Family Reunification
Passive Income Residence PermitD7
Residency VisaD8 - Digital Nomad
NISS RegistrationSocial Security Number
Study Residence permitD4
Family ReunificationResidence Permit
TemplateIAPMEI Certification - Tech Visa
TaskBook a flight
TaskOpen an online bank account
TaskLong term accommodation
TaskSchool enrollment
TaskOnboarding with the Manager
Work Residence PermitD2
Digital Nomad Residence PermitD8
Residency VisaTech Visa
Residency VisaD2 - Independent Activity
Residency VisaD6 - Family Reunification
Passive Income Residence PermitD7
Residency VisaD8 - Digital Nomad
NISS RegistrationSocial Security Number
Study Residence permitD4
Family ReunificationResidence Permit
TemplateIAPMEI Certification - Tech Visa
TaskBook a flight
TaskOpen an online bank account
TaskLong term accommodation
TaskSchool enrollment
TaskOnboarding with the Manager
Work Residence PermitD1
Residency VisaD1 - Subordinated Employment
Residency VisaD3 Highly Qualified Activity
Residency VisaFamily Accompaniment Visa
Work Residence PermitD3
NIF RegistrationPortuguese Fiscal Number
Residency VisaD4 | Study
Work Residence PermitTech Visa
Residence PermitFamily Acompaniment
Residency VisaD7 | Passive Income
TaskShort-term accommodation
TaskGet a Health Insurance for travelling
TaskOpen a Portuguese Bank account
TaskChange fiscal address
TaskEnroll in Public Health Center SNS
Work Residence PermitD1
Residency VisaD1 - Subordinated Employment
Residency VisaD3 Highly Qualified Activity
Residency VisaFamily Accompaniment Visa
Work Residence PermitD3
NIF RegistrationPortuguese Fiscal Number
Residency VisaD4 | Study
Work Residence PermitTech Visa
Residence PermitFamily Acompaniment
Residency VisaD7 | Passive Income
TaskShort-term accommodation
TaskGet a Health Insurance for travelling
TaskOpen a Portuguese Bank account
TaskChange fiscal address
TaskEnroll in Public Health Center SNS
Property 5

House hunting

A visa without a key isn’t an arrival.

We’ve watched housing become the silent risk while immigration looked “fine.” We run a real house-hunting workflow with the talent.

What the company covers, what the talent can stretch to.

Then we search, shortlist, advise, and help through the contract steps.

The shortlist lives on the case. Not in a WhatsApp you forward at midnight. You can see why something was chosen or dropped. The talent isn’t alone in a foreign rental market, and you’re not the emergency housing desk.

Onboarding

The move isn’t finished when they land.

The first weeks inside your company are where a good relocation becomes a good hire — or a confused one.

On our platform you can build a personalised onboarding process or journey for how your company welcomes people: equipment, HR forms, introductions, compliance training, buddy assignment, first-week checklist — whatever you already do, structured so it doesn’t live in five tools and a hopeful email.

It sits beside the relocation journey. Same talent. Same visibility. Your people own the company steps; we keep carrying everything that got them here. Day one starts in the office because the six months before — and the onboarding around it — weren’t improvisation.

The budget is on the case. So is who pays.

The policy should live on the case before invoices surprise Finance.

Budget · Silva

  • Firm fees

    €4,200

  • Embassy + translations

    €800

  • Disbursements

    €340

  • Taxi to AIMA

    Reimbursed

    €36

Total€5,340

What’s included, the caps, what we must not exceed without asking. First month of Airbnb, the flight, settling. Spend is visible against that frame — leadership pulls the cost from the case, not a pile of forwarded PDFs.

The budget is on the case. So is who pays.

The policy should live on the case before invoices surprise Finance.

Budget · Silva

  • Firm fees

    €4,200

  • Embassy + translations

    €800

  • Disbursements

    €340

  • Taxi to AIMA

    Reimbursed

    €36

Total€5,340

What’s included, the caps, what we must not exceed without asking. First month of Airbnb, the flight, settling. Spend is visible against that frame — leadership pulls the cost from the case, not a pile of forwarded PDFs.

Multi factor Auth

GDPR

Google's 7 Layer Security

Double Key Encryption

European Servers

SLAs

Secure file storage

Role Based Access Control

Logging

Hold us accountable

A delay has a name.

Secure — Sensitive files stay on the case. We don’t ask you or the talent to put passports on WhatsApp or email.

Compliant — Every step, task, and action is logged. You can see when the case moved, who acted, and when something is at risk of going off the rails.

Traceable — You’re trusting us with a start date and a person who uprooted their life. We work to SLAs — including responding to requests as soon as we can, and no longer than six business hours.

Six business hours. Hold us to it.

Oh, did the law change?

Affected cases, flagged before the client calls.

We are always monitoring law changes and different flavours in the requirements from embassies around the world.

If something changes, our platform intelligently finds all affected journeys and notifies you immediately — with the level of impact on your active cases, and an update to the processes to match the latest changes.

Affected journeys

Embassy document list updated

Impact · high

3 active Tech Visa cases · process steps already patched

AIMA appointment window

Impact · medium

Ana Costa · Work Residence Permit not started yet

NISS portal change

Impact · low

Instruction pack auto-updated

Hire with Hector

Finding them and moving them shouldn’t be two wars.

Hector is our sibling product — an AI headhunter at hectorheadhunter.com. Source and hire there. When the offer is signed, the relocation — and the path to full local integration — runs here on Talent Journey.

Two products. One international hire. You don’t have to use both — but when you do, the story finally connects: hire → invite → journey → settled → day one that sticks.

hectorheadhunter.com →

Hector

AI Headhunter

A worked example

São Paulo to Lisbon. Auto-Pilot.

  1. Invite

    São Paulo → Lisbon. Spouse and child. Auto-Pilot.

  2. In parallel

    Visa, housing, NIF, NISS, school, your onboarding.

  3. Day one

    They walk in. The weeks after don’t land on HR at 11pm.

An engineering lead accepts. Spouse and one child. You invite them into Talent Journey and choose Auto-Pilot because you want this done right, not done by committee.

We build the journey. Visa work starts. House hunting runs beside it: budget and neighbourhood agreed, shortlist on the case, lease support before arrival. NIF and NISS line up to the real date. School waits on an address, then moves. Your company onboarding journey is ready for when they land. Company budget for the first month of temporary housing and flights sits on the case. Family reunion is on the journey — if your policy doesn’t cover it, that slice bills to the talent; the rest stays with you.

You watch. You’re not the switchboard. We stay on the file through settling and local integration, not only until the visa stamp. On day one they walk into the office — and the weeks after don’t fall back onto HR’s inbox at 11pm.

The difference

An inbox is not a system you bet a start date on.

Without Talent Journey
Who is running itA referral to a firm, a shared folder, a Slack channel that fills up near the start date.
What you can seeUpdates written for lawyers. You’re the human switchboard.
HousingAn 11pm WhatsApp you forward. The talent alone in a foreign rental market.
FamilyA sequel, six months later, if anyone remembers.
When we owe a moveWhenever someone next opens the thread.
When they landVisa done. Everything else is HR’s inbox.

Questions companies ask

No—that's what Auto-Pilot is for. Companies with zero mobility expertise hand off the visa, housing, and registrations, invite the new hire, and stay informed on the same live case view. You don't need a Global Mobility Manager to make a relocation work.

Start

You already did the hard part: you found them.

From the first step to full local integration — we’re with them. You can see it. You can hold us to it.

Book a demo →See pricing