NIF Registration | Portuguese Fiscal Number · Elena Petrova · GreenLeaf Mobility
Scope
This process (talent level)
Billable
GreenLeaf hour bank
18h 40m remainingFor law firms
Your lawyers should be practicing law— not managing inbox traffic.
Talent Journey turns administrative friction into real-time transparency under your firm's brand.
Inbox · this week
38 unread · deadline missed
Partner · Carvalho
12m
Urgent: I am on the Silva file now. What is the status?
HR · GreenLeaf
28m
AIMA window closed — client is furious
Marcus Silva
1h
Re: Re: still waiting — 4th follow-up
GreenLeaf legal
2h
Start date is Monday. Confirm the D1 or call us.
Managing partner
3h
Urgent: looping me in. This cannot slip again.
Inês · associate
5h
Which tracker is live? Three sheets, three dates.
Marcus Silva
Yesterday
Fwd: Fwd: Fwd: criminal record — expired yesterday
HR · GreenLeaf
Yesterday
Fwd: Fwd: family is packed. Who owns this case?
What clients can see
If they can see it, they'll stop asking.
Your client opens a portal with your logo on it and the journey is there, live and transparent.
You, your client, and their applicant, whoever is on the case will all look at the same canvas. Everybody stays informed and up to date.
The status calls and emails die immediately.
Communications
Stop looking everywhere for that info
Not the client in a 20-thread email, the spouse on WhatsApp, and a third party in a CC chain. Talk to your clients and their applicants inside the platform securely.
No more guesswork when the associate on the case leaves.
Every conversation stays on the case: per client, per applicant, per matter.
0.0h
Connecting the Dots
2.5 hours a day get lost searching for scattered info and putting the pieces together.
Finally a tool for this work. The rest can leave.
Spreadsheets were never a case file.
How long do you want to keep attaching a screenshot of that Excel file in emails to the client?
Passport on an associate's local device. Critical info in a WhatsApp chat. Research in ChatGPT. The appointments list on a private sheet that syncs mess up with every update.
00%
App-Jumping Exhaustion
Constantly toggling between apps cuts team productivity by up to 32%.
Appointments, dues, expiries — on the case, not a sticky note.
A missed date is the beginning of a disaster
Each document has an expiration date, and those dates can differ across processes. We monitor notable dates across your cases. If a document is at risk of expiring, or will not be valid by the time of an appointment, you get the warning while there is still time.
The passport, the AIMA window, the residence card renewal: the date lives on the case, not in someone's calendar.
‹›Today
October 2026
MonthWeekDayList
Ana Costa · Tech Visa
Mon
Tue
Wed
Thu
Fri
Sat
Sun
28
29
30
1
2
Flight LIS
3
4
5
6
7
8
Passport check
9
10
11
12
13
14
Consulate
Pack send
15
16
17
18
CRC expiry
19
20
21
22
NIF slot
23
24
25
26
27
28
AM video
29
30
31
1
Dates we watch
Consulate appointment
14 Oct · instruction pack queued
Passport validity
Valid through appointment + residence permit
Criminal record extract
Would lapse before AIMA if we wait
Health insurance
Pre-departure task · completed
Timer, Billing and Budgeting
Start it on the file, stop it on the file.
Track time you are working, as granular as possible, on the matter, on the candidate, on company scope. Define hour banks. Set times as billable or not.
Timer, Billing and Budgeting
Start it on the file, stop it on the file.
NIF Registration | Portuguese Fiscal Number · Elena Petrova · GreenLeaf Mobility
Scope
This process (talent level)
Billable
GreenLeaf hour bank
18h 40m remainingTrack time you are working, as granular as possible, on the matter, on the candidate, on company scope. Define hour banks. Set times as billable or not.
Start complete from day one. Add your touch and show excellence to your clients.
Scaling
1 or 1000 relocations per month, you have all the tools to run your book without friction.
You don't need to start from a blank document anymore. Journeys, processes, steps, documents and forms are all made by Talent Journey's decade of experience. Every member of your team will be as efficient as a team.
Customization
Everything in our platform has a blueprint. If anything is not exactly as you practise, fork ours and customize it to adapt to your liking or start from scratch and build your own. Flexibility at its best is at your disposal.
One-click deploy
Standard · Tech Visa
Visa, NIF, NISS, permit, SNS, fiscal address
11 stepsEssentials
VIP Package · Tech Visa+
Full standard Journey + family reunion
13 stepsFamily Reunion
Oh, did the law change?
Affected cases, flagged before the client calls.
We are always monitoring law changes and different flavours in the requirements from embassies around the world.
If something changes, our platform intelligently finds all affected journeys and notifies you immediately — with the level of impact on your active cases, and an update to the processes to match the latest changes.
Affected journeys
Embassy document list updated
Impact · high3 active Tech Visa cases · process steps already patched
AIMA appointment window
Impact · mediumAna Costa · Work Residence Permit not started yet
NISS portal change
Impact · lowInstruction pack auto-updated
Multi factor Auth
GDPR
Google's 7 Layer Security
Double Key Encryption
European Servers
SLAs
Secure file storage
Role Based Access Control
Logging
Security, compliance, traceability
Not a story in an email.
Secure — Passports, family records, financials. Encrypted, scoped, multi-factor authentication — not floating in inboxes.
Compliant — GDPR-built. Role-based access. Partner, associate, paralegal, client, applicant — each sees their slice.
Traceable — Every action logged. If something slipped, you can see whether it was the firm, the client, or the applicant — not a story in an email.
Procurement committee rest assured.
Automation
Add precision and speed to your toolset.
Using our automation, get your forms filled without mistake, powers of attorney drafted, contracts reviewed. When the residence card is issued, automatically track the renewal.
Set any rule — when X happens, do Y — and it will be monitored and run 24/7.
Joya
She is not a chatbot. She works.
Joya is our AI assistant. She knows the law line by line, and she is aware of all your cases. She monitors everything in the background.
She can prepare reports, answer your questions about cases, and — if you ask her — do the work you usually do by hand.
Reports
What used to take time, now it doesn't
Case status, timelines, cost; all from the live case, not an afternoon of 3 people compiling ten exports. Leadership gets the numbers without asking associates.
Filter by client, process, or journey — or even ask Joya to send you what matters, every week. The same file your team works in is the file you audit.
Recap
Life before and after.
Without Talent Journey | |
|---|---|
| The client | “Any update?” — you reconstruct status from a thread. |
| The conversation | Outlook, WhatsApp, a CC chain — and it walks out with the associate. |
| The documents | Three drives, a chat export, “which version?” |
| The dates | In someone’s Excel. You find out on filing morning. |
| The money | Scoped fee is not the fee you chase. Time and collect live somewhere else. |
| When someone is out | The case is out. |
| When the law moves | A rumour in a group chat. |
| The Friday pack | Three people, ten exports, a screenshot. |
Without Talent Journey | With Talent Journey | |
|---|---|---|
| The client | “Any update?” — you reconstruct status from a thread. | They see the live file, under your name. |
| The conversation | Outlook, WhatsApp, a CC chain — and it walks out with the associate. | One thread on the case. Notes stay scoped. |
| The documents | Three drives, a chat export, “which version?” | Upload once. Validity tracked. One file is the file. |
| The dates | In someone’s Excel. You find out on filing morning. | Appointments, dues, expiries on the journey — with time left. |
| The money | Scoped fee is not the fee you chase. Time and collect live somewhere else. | Time, budget, split, collect on the case. No cut. |
| When someone is out | The case is out. | The case stays. The next person opens the same file. |
| When the law moves | A rumour in a group chat. | Affected journeys flagged. You review what needs a lawyer. |
| The Friday pack | Three people, ten exports, a screenshot. | Status, timelines, cost — from the live case. |
White label
Battle-tested tech excellence under your brand.
Our infrastructure tailored to your brand on your domain, fully scalable and ready to deliver excellence.
Start
Your lawyers should be practicing law— not managing inbox traffic.
Real-time transparency under your firm's brand. Book thirty minutes on the real platform.