NIF Registration | Portuguese Fiscal Number · Elena Petrova · GreenLeaf Mobility
Scope
This process (talent level)
Billable
GreenLeaf hour bank
18h 40m remainingFor freelance lawyers
A whole back office, for a team of one.
WhatsApp is not a CRM. Your memory is not a timer. Talent Journey is the system, the billing, and the assistant you don’t have to hire.
What clients can see
If they can see it, they'll stop asking.
They open a portal with your name on it and the journey is there, live. No status reconstruction. No 10pm voice note.
You, your client, and the applicant look at the same file. Everybody stays informed without you being the switchboard.
The WhatsApp pings die. So do the “any update?” emails.
Communications
Stop running the practice from WhatsApp
The applicant at 10pm. The spouse with another scan. The company in a separate email. Notes in your head. That is not a conversation. That is a leak.
One thread on the case. Files stay on the file. When they can see the journey, they stop pinging you.
Talk to your clients and their applicants inside the platform — securely, per matter.
0.0h
Connecting the Dots
2.5 hours a day get lost searching for scattered info and putting the pieces together.
Finally a tool for this work. The rest can leave.
You never had a CRM. You had a phone.
WhatsApp for the family. Email for the company. A Dropbox folder named “D7 Marcus FINAL”. A spreadsheet you opened when you remembered. There is no practice-management system. There is you.
Talent Journey is the first system that actually fits a solo immigration book — documents, thread, dates, and money on the case.
00%
App-Jumping Exhaustion
Constantly toggling between apps cuts team productivity by up to 32%.
Appointments, dues, expiries — on the case, not a sticky note.
A missed date is the beginning of a disaster
There is no associate to catch it. If the passport expires before the AIMA window, that is on you — unless the date lives on the case.
Each document has an expiration date, and those dates differ across processes. We monitor them. You get the warning while there is still time.
‹›Today
October 2026
MonthWeekDayList
Ana Costa · Tech Visa
Mon
Tue
Wed
Thu
Fri
Sat
Sun
28
29
30
1
2
Flight LIS
3
4
5
6
7
8
Passport check
9
10
11
12
13
14
Consulate
Pack send
15
16
17
18
CRC expiry
19
20
21
22
NIF slot
23
24
25
26
27
28
AM video
29
30
31
1
Dates we watch
Consulate appointment
14 Oct · instruction pack queued
Passport validity
Valid through appointment + residence permit
Criminal record extract
Would lapse before AIMA if we wait
Health insurance
Pre-departure task · completed
Timer, billing, budget — for a practice of one.
You have never had a timer that knows the matter. Now you do.
Start it on the file. Stop it on the file. Mark billable. Stop reconstructing the week from WhatsApp timestamps and a notebook you opened on Sunday.
Timer, billing, budget — for a practice of one.
You have never had a timer that knows the matter. Now you do.
NIF Registration | Portuguese Fiscal Number · Elena Petrova · GreenLeaf Mobility
Scope
This process (talent level)
Billable
GreenLeaf hour bank
18h 40m remainingStart it on the file. Stop it on the file. Mark billable. Stop reconstructing the week from WhatsApp timestamps and a notebook you opened on Sunday.
Start complete from day one. Double the book without hiring.
Scaling
Six cases or forty. You don’t hire a paralegal to keep pace. Templates, automations, and Joya absorb the admin that used to be your night.
You don’t start from a blank checklist. Journeys, documents, and forms ship from a decade of this work. Portugal is ready. Fork it when the corridor isn’t.
Customization
Templates are a starting point, not a cage. Fork a D7, add a family branch, drop a step, or build from scratch for the odd consulate request. The platform adapts to how you practise.
One-click deploy
Standard · Tech Visa
Visa, NIF, NISS, permit, SNS, fiscal address
11 stepsEssentials
VIP Package · Tech Visa+
Full standard Journey + family reunion
13 stepsFamily Reunion
Oh, did the law change?
Affected cases, flagged before they WhatsApp you.
There is no junior watching the Diário da República for you. We monitor law changes and embassy requirement flavours around the world.
If something moves, the platform finds every affected journey and tells you the impact — then patches the process so you review what needs a lawyer, not a rumour in a group chat.
Affected journeys
Embassy document list updated
Impact · high3 active Tech Visa cases · process steps already patched
AIMA appointment window
Impact · mediumAna Costa · Work Residence Permit not started yet
NISS portal change
Impact · lowInstruction pack auto-updated
Multi factor Auth
GDPR
Google's 7 Layer Security
Double Key Encryption
European Servers
SLAs
Secure file storage
Role Based Access Control
Logging
Security, compliance, traceability
Not a story in a chat.
Secure — Passports, family records, financials. Encrypted, scoped, multi-factor — not floating in WhatsApp or your camera roll.
Compliant — GDPR-built. You, the client, the applicant — each sees their slice. If you add an assistant later, you scope what they see.
Traceable — Every action logged. If something slipped, you can see whether it was you, the client, or the applicant — not a voice note you can’t find.
Your client’s passport shouldn’t live in a chat.
Automation
The assistant you could never hire.
The work you do the same way on every D7 shouldn’t wait until you remember it at midnight. Forms fill from the case. Letters draft. When the residence card is issued, the renewal is already tracked.
Set any rule — when X happens, do Y — and it runs 24/7 while you sleep.
Joya
She is the assistant you could never hire.
Joya knows the law line by line and every case on your book. She fills forms, drafts cover letters, flags a cropped scan, and briefs you at 11pm so you don’t have to stay up writing the update.
You keep legal strategy, consultation, and final review. She handles the layer that never should have needed you awake.
Reports
You finally know what you billed.
Hours, invoices, what’s still outstanding — from the live cases, not a Sunday spreadsheet you dread opening.
Filter by client or journey, or ask Joya to send you the week. The file you work in is the file you invoice from.
Recap
Life before and after.
Without Talent Journey | |
|---|---|
| The phone | WhatsApp at 10pm. Email at 8am. The spouse in a third thread. |
| The CRM | You don’t have one. Folders, chats, and a sheet from 2022. |
| The timer | Hours reconstructed from memory at month-end. |
| The invoice | Split in your head. Chased in the chat. Paid late, or not. |
| The documents | Camera roll. WhatsApp. A WeTransfer that expired. |
| The dates | AIMA on a personal calendar you didn’t update. |
| When you’re out | The case is in your head. There is no handoff. |
| When the law moves | You find out when the client forwards an article. |
Without Talent Journey | With Talent Journey | |
|---|---|---|
| The phone | WhatsApp at 10pm. Email at 8am. The spouse in a third thread. | They see the live file, under your name. The pings stop. |
| The CRM | You don’t have one. Folders, chats, and a sheet from 2022. | One case file. Documents, thread, dates, money. |
| The timer | Hours reconstructed from memory at month-end. | Start it on the file. Stop it on the file. Billable, on the matter. |
| The invoice | Split in your head. Chased in the chat. Paid late, or not. | Split, send, collect on Stripe. Your name. No cut. |
| The documents | Camera roll. WhatsApp. A WeTransfer that expired. | Upload once. Validity tracked. One file is the file. |
| The dates | AIMA on a personal calendar you didn’t update. | Appointments, dues, expiries on the journey — with time left. |
| When you’re out | The case is in your head. There is no handoff. | The file stays. If you ever add someone, they open the same case. |
| When the law moves | You find out when the client forwards an article. | Affected journeys flagged. You review what needs a lawyer. |
Start
A whole back office, for a team of one.
WhatsApp is not a CRM. Your memory is not a timer.